Freelance Video Editor Invoice Template
(Google Docs / copy-paste)

INVOICE
────────────────────────────────────────────────────────────────────

FROM
[Your Full Name]
[Your Business Name — if applicable]
[Street Address, City, State, ZIP]
[your@email.com]  |  [+1 (555) 000-0000]
[yourwebsite.com]

BILL TO
[Client Name / Company]
[Street Address, City, State, ZIP]
[client@email.com]

────────────────────────────────────────────────────────────────────
Invoice #:     INV-[001]
Invoice Date:  [Month DD, YYYY]
Due Date:      [Month DD, YYYY]   ←  Net 30 from invoice date
Project:       [Project Name or Campaign Title]
────────────────────────────────────────────────────────────────────


SERVICES
────────────────────────────────────────────────────────────────────

Description                                    Qty    Rate       Amount
-----------------------------------------------------------------------
[Primary edit — e.g. 5-min brand film,          1   $1,200.00  $1,200.00
 4K export, landscape + square formats]

[Color grade                                    1     $350.00    $350.00
 Full grade + LUT applied across sequence]

[Sound design & mix                             1     $200.00    $200.00
 Dialogue cleanup, music, SFX, leveling]

[Subtitles / closed captions                    1     $120.00    $120.00
 SRT file + burnt-in version]

[Revision round 1                               —   Included       $0.00
 Up to [X] changes per agreement]

[Revision round 2                               —   Included       $0.00
 Up to [X] changes per agreement]

[Additional revision round                      1      $75.00     $75.00
 Beyond included rounds — remove if N/A]

[Rush delivery fee — 48-hr turnaround           1     $200.00    $200.00
 Remove if not applicable]

-----------------------------------------------------------------------
                                              Subtotal:      $2,145.00
                                         Deposit paid:        -$715.00
                                           Discount:              $0.00
                                    Tax (if applicable):         $0.00
                                  ─────────────────────────────────────
                                        BALANCE DUE:        $1,430.00
────────────────────────────────────────────────────────────────────


PAYMENT TERMS
────────────────────────────────────────────────────────────────────

Payment is due within 30 days of invoice date (Net 30).

Late fee: 1.5% per month (18% per year) will be added to any balance
outstanding beyond the due date. Invoices unpaid after 60 days may be
referred to a collections agency at the editor's discretion.

Accepted payment methods:
  • Bank transfer (ACH / wire):  Routing [XXXXXXXXX]  |  Account [XXXXXXXXX]
  • PayPal:                      [your-email@example.com]  (friends & family)
  • Venmo:                       @[your-handle]
  • Check payable to:            [Your Name / Business Name]
    Mail to: [Your Address]

────────────────────────────────────────────────────────────────────


PROJECT NOTES
────────────────────────────────────────────────────────────────────

•  This invoice covers [X] rounds of revisions as agreed in the project
   brief. Further revisions are billed at $[75] per round.
•  Final cut and all deliverable files will be released upon receipt
   of full payment.
•  Raw/source footage and project files are NOT included unless agreed
   in writing before project start.
•  Ownership of the final edit transfers to [Client Name] upon receipt
   of full payment.
•  Rushed turnaround under 48 hours incurs a 20% rush fee unless
   agreed at the time of booking.
•  This invoice constitutes acknowledgement of the services rendered.

────────────────────────────────────────────────────────────────────

Thank you for choosing [Your Name] for this project!
I look forward to working together again.

[Your Name]
Freelance Video Editor
[your@email.com]
[yourwebsite.com]

01 · Your contact info & business name

Full name, business name (if any), address, email, phone, and website. This doubles as your professional header and helps clients route your invoice to the right person in their accounts payable system.

02 · Client name & billing address

Bill to the person or entity that actually pays — often different from your day-to-day contact. Confirm the exact billing name before sending; an incorrect name is the most common reason freelance invoices get held up in AP review.

03 · Unique invoice number & dates

A sequential invoice number (INV-001, INV-002…), the invoice date, and the due date. Net 30 is the industry standard for freelance video work. A clear due date removes all ambiguity and gives you a paper trail if the invoice goes overdue.

04 · Itemized deliverables with line-item rates

List each deliverable separately: primary edit, color grade, sound mix, subtitles, additional exports. Bundling everything into one line item is the easiest way to invite scope disputes. Itemized invoices get disputed far less often.

05 · Revision rounds — included vs. extra

Spell out how many revision rounds are included at no charge and your rate for any additional rounds. This single line item prevents the most common scope-creep argument in video post-production and protects you legally.

06 · Deposit / retainer already paid

Show the deposit as a deduction line item. This makes the balance due transparent and prevents clients from questioning why the invoice total differs from the quoted project rate — a surprisingly common source of delay.

07 · Late fee clause

1.5% per month (18% APR) is the industry standard and is enforceable in most jurisdictions. Stating it on the invoice — not just in the original contract — is what makes it billable. Clients who see a late-fee clause on the invoice itself tend to pay on time.

08 · Payment methods & file-release terms

List every payment option you accept so the client has no friction excuse. Include a clear file-release clause: deliverables released upon receipt of full payment. This is your single most important piece of leverage as a freelancer.

How to use this template

Click Copy template above, paste into Google Docs, Notion, or your email client, and replace every [bracketed field] with real values. Delete any line items that don't apply to your project.

Invoice the same day you deliver

Send the invoice the moment you deliver finals — not days later. Same-day invoices get paid measurably faster. Clients are most engaged (and feel most obligated) right when they receive the work.

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